REQUEST FOR STATEMENT OF QUALIFICATIONS

REQUEST FOR STATEMENT

OF QUALIFICATIONS

Quad County Regional Transportation

Planning Organization

NOTICE TO CONSULTANTS

FOR

Title VI; Ethics and Harassment;

Americans with Disability Act

Policy Updates

Kittitas County Public Works

Department, serving as the lead

agency for the Quad County

(QUADCO) Regional Transportation

Planning Organization

(RTPO), comprised of Adams,

Grant, Kittitas, and Lincoln

counties, solicit qualifications

from consulting firms with expertise

in developing policies

for Non-Discrimination (Title

VI), Code of Ethics and Harassment,

and American with

Disability Act. Consultants will

be considered for the following

project tasks.

For Consulting Services Relating

to Transportation Planning

Services and Public Outreach

ADVERTISEMENT: Februar y

15, and February 22, and February

29, 2024

All submittals received after 10

AM Local time Friday, March 8,

2024, will be discarded

PURPOSE:

Kittitas County is requesting

Statement of Qualifications

(SOQ) from qualified professionals

for consulting services

relating to: Planning Services

and Public Outreach Services.

The consultant(s) will provide

services to Quad County

(QUADCO) to create three

policies; Non-Discrimination

(Title VI), Code of Ethics and

Harassment, and American

with Disability Act policies that

are specific to QUADCO Regional

Transportation Planning

Organization and accepted by

Washington State Department

of Transportation. The Task

Order contract will be for one

year. QUADCO Ranking Committee

may select more than one

consultant to provide each of the

services listed above.

• Transportation Planning

Services

• Public Outreach and Involvement

Services

• Policy development and

writing

SCOPE OF PROJECT:

1. Transportation Planning

The consultant must be able to

provide planners, engineers,

and other related support and

professional staff for consulting

QUADCO. These services may

include but are not limited to,

creation of policy in compliance

with 23 Code of Federal Regulations

(CFR) 200 and 49 Code

of Federal Regulation 21. Policies

are to follow requirements

including those identified in the

Consolidated Grant Guidebook

M 3130.

The consultant must demonstrate

competence and qualifications

related to the services

performed including:

A. The consultant must have

extensive experience with the

Federal Highway Administration

and the Washington State Department

of Transportation publications,

standards, design, and

documentation procedures.

B. Successful experience

delivering projects in a streamlined

fashion to reduce scope

schedule and budget.

C. The consultant must

demonstrate the ability to manage

projects and coordinate

with other team members, and

Kittitas County staff, to ensure

the projects are delivered on

time and within budget, with

potential risks and opportunities

identified.

D. Ability to respond to

unexpected as well as regularly

scheduled requests for services

with minimal delay.

E. Ability to work collaboratively

in a regulatory environment

with other agencies,

interest groups, and permit

applicants.

2. Public Outreach Services

The consultant must provide

experienced public outreach

and involvement staff knowledgeable

in local government,

state government and federal

government policies. The

consultant must demonstrate

competence and qualifications

related to the service being

performed including:

A. Public presentations.

B. Data gathering techniques

and methods.

C. Public Hearing support

materials and presentations.

3. Policy development and

writing

The consultant must provide

staff with experience in developing

these three separate

policies and possess the writing

skills needed to create drafts for

review by QUADCO and Washington

State Department of

Transportation (WSDOT). This

development and writing will include

an outline, multiple drafts

and a final product. Policies

include Title VI, Harassment and

Code of Ethics and ADA.

Title VI policy/plan to include

a language access plan with a

four-factor analysis addressing

limited English populations in

the QUADCO area.

PROCEDURES FOR SUBMITTAL:

If you wish to be considered for

work under this SOQ, you must

be a registered consultant on

the Municipal Research and

Service Center of Washington

– Shared Small Works

and Consultant Roster (www.

mrscrosters.org).

If interested in providing on-call

services to QUADCO, submit a

sealed envelope to:

Josh Fredrickson

Kittitas County Public Works

411 N. Ruby St. Suite 1

Ellensburg WA 98926

Submittals must be received by

10:00 am on Friday March 8,

2024, indicating your interest

and which services, or any

combination thereof which you

would like to be considered for.

Submittals shall include a onepage

cover letter with the firm

name as listed on the MRSC

web site, contact information,

and list of which services you’d

like to provide. Submittals shall

also include three copies of

your Statement of Qualifications

describing the firm’s or team’s

ability to professionally provide

the aforementioned services.

Submittals shall not exceed ten

pages – doubled sided (total

twenty pages), utilize 12-point

font, and be inclusive of all

graphics. Submittals failing to

adhere to these standards may

be subject to rejection without

further consideration.

For your records, the County

will provide a confirmation email

to the contacts provided in the

submittal confirming receipt of

your interest in the proposal.

Submittals received after 10:00

AM on Friday, March 8, 2024,

will be disregarded.

QUADCO Ranking Committee

will review submittals, score the

submittals and caucus on selection

results. If the review committee

agrees to select without

interviewing, successful firms

will be immediately noticed. If

the selection committee desires

to interview prospective firms,

firms will be invited with appropriate

lead time for scheduling.

Kittitas County encourages

disadvantaged, minority and

women owned consultant firms

to respond.

Kittitas County, serving as Lead

Agency for QUADCO reserves

the right to reject any and all

submittals.

SELECTION PROCESS AND

PROPOSED SCHEDULE:

Selection will be based upon

the following criterion to total

100 points:

1. The firm’s or team’s

qualifications, experience, and

ability to perform the work as

listed in the SOQ (20 points).

2. Demonstrated experience

with similar projects (15

points).

3. Demonstrated experience

maintaining schedule and

delivering projects within scope

(15 points).

4. Familiarity with QUADCO

and experience working with

County staff (20 points).

5. Demonstrated ability

to communicate and work effectively

with the public, staff,

policy, and review bodies (15

points).

6. The firm’s ability to

scale the work and allocate appropriate

resources resulting in

the most efficient use of QUADCO

funds (15 points).

Anticipated SOQ milestones

Responses due

March 8, 2024

Internal review and selections

for interviews

March 15, 2024

Interviews

March 22, 2024

Recommendation for negotiations

March 29, 2024

Contract awards

April 11, 2024

The above noted schedule is

tentative and may be changed

based on the number of proposals

submitted. Proposals will

be evaluated immediately with

final selection targeted for early

April 2024.

AGREEMENT OF SERVICES:

The selected consultant(s) will

be expected to enter into a

standard Professional Services

Agreement. Insurance requirements

are included in that

agreement. The contract period

shall be for policy development

services and is expected for one

(1) year.

Persons with disabilities may

request this information be prepared

and supplied in alternate

forms by calling collect (509-

962-7523).

Kittitas County reserves the

right to accept or reject any

and all proposals or any items

or part thereof or to waive any

information or irregularities in

the proposals. Kittitas County

shall have the sole discretion to

determine the most responsible

proposal.

Kittitas County in accordance

with Title VI of the Civil Rights

Act of 1964, (78 Stat. 252, 42

U.S.C. 2000d to 2000d-4) and

the Regulations, hereby notifies

all bidders that it will affirmatively

ensure that in any contract

entered into pursuant to this

advertisement, disadvantaged

business enterprises will be

afforded full and fair opportunity

to submit bids in response to this

invitation and will not be discriminated

against on the grounds

of race, color, or national origin

in consideration for an award.

INQUIRIES:

Direct all inquiries regarding

this request for services to Josh

Fredrickson, County Engineer

or Kelee Hodges, Environmental/

Transportation Planner at

(509) 962-7523, or via e-mail:

Josh Fredrickson K e l e e

Hodges

josh.fredrickson@co.kittitas.

wa.us kelee.hodges.pw@

co.kittitas.wa.us

Dates of publication:

Ellensburg Daily Record – February

15th, 22nd, and 29th, 2024

Daily Journal of Commerce –

February 15th, 22nd, and 29th,

2024

Lincoln County Record-Times

– February 15th and 22nd, and

29th, 2024

Ritzville Adams County Journal—

February 15th, 22nd, and

29th, 2024

Columbia Basin Herald — February

15th, and 22nd, and 29th,

2024

Published February 15, 22 and

29, 2024